Photo details and edits
Photo details control the public text, accessibility, categories, rights, visibility, and placement of an image. Private upload data stays separate.
On this page
Open a photo
Open Photos in Studio and select an image to open Edit photo. The same editor is available from a gallery photo.
Review the public text separately from information extracted from the upload. Keep private notes and sensitive locations out of titles, captions, and other fields intended for visitors.
Write useful public details
- Title: name the photograph when a title helps people identify or discuss it. A title can also contribute to a readable public photo URL.
- Caption: add context that is not obvious from the image, such as the place, event, subject, process, or reason the photograph belongs in the series.
- Alt text: describe the meaningful visible content for someone who cannot see the image. Write for accessibility first, not as a list of search keywords.
- Photo license: inherit the portfolio default for consistency, or choose an override when this image has different reuse terms.
- Custom rights statement: use only when the selected Photo license is Custom. ISO100 displays the statement but does not review its legal effect.
Review alt text and category suggestions
ISO100 may suggest alt text and broad categories for a photo. Treat them as editable starting points, not as moderation results or publish decisions.
- Review an alt text suggestion
When Alt text is empty and a suggestion is available, read the proposed text. Select Use this text to copy it into the field, or Dismiss to continue without it. Existing alt text is not replaced.
- Edit for the actual photograph
Correct missing or inaccurate visible details and remove unsupported names, places, or assumptions. You can also clear the field and write your own text.
- Review Categories
Remove categories that do not fit, then select any clearly supported subject, genre or context, and technique or environment categories that are useful for the photo.
- Save the photo
Select Save photo after reviewing the fields. If the photo is already live, publish the portfolio before expecting public output to change.
Select photos and apply bulk changes
In Photos, enter Select mode and check the selected count. Select all selects the loaded results; when Studio offers to select all matching photos, that includes matching results beyond the current loaded set. Clear the selection before starting a different task.
Add to gallery keeps the photos in the library. Set decision changes private review notes. More contains metadata, visibility, and sales settings. Delete removes the selected library photos after confirmation.
Read the result of each bulk action. If some items fail, completed changes are not automatically rolled back. Check which items still need attention before retrying.
Control whether a photo can be published
Photo visibility controls whether a Ready photo can appear publicly. The portfolio still needs at least one visible, unprotected Public gallery containing a Public, Ready photo before it can be published.
| Photo visibility | Public behavior after publishing |
|---|---|
| Draft | Stays in the library and is excluded from published pages. |
| Unlisted | Can appear in unlisted or password-protected galleries. Excluded from the sitemap and public galleries without a password. Its standalone page is marked noindex; photos used only in password-protected galleries have no standalone page. |
| Public | Can appear in public galleries and covers and have a standalone photo page. Photos used only in password-protected galleries do not get a standalone page that bypasses the password. |
- Change one photo
Open Edit photo, choose Photo visibility under Rights and visibility, then save the photo.
- Change several photos
In Photos, enter Select mode, choose the images, then open More and choose Make public or Set as draft.
- Update the live portfolio
Open Portfolio, preview the change, and publish. Until that publish completes, visitors can still see the previous live version.
Set the focal point
- Open Set focal point
In Edit photo, select Set focal point.
- Place the focus point
Drag on the photo so the reticle sits on the subject or detail that must survive a crop. Use Center to return it to the middle.
- Check both viewports
Switch between Desktop and Mobile. The guide shows how the same focus point behaves in differently shaped crops.
- Save the photo
Select Apply focal point, then Save photo. Preview and publish if the photo is already live.
Replace an edited image
Use Replace file when you have a new edit or a higher-resolution version of the same photograph. It keeps the photo’s URL, title, caption, rights, focal point, and gallery and cover placements.
- Open the existing photo
In Photos, open Edit photo. Under Source file, choose Replace file… and select the revised image.
- Confirm the replacement
Check that you selected the intended file and confirm Replace original. The new file replaces the stored original for this photo; keep a local copy of the old file if you need it.
- Wait for Ready and review
Allow processing to finish, then check the image, metadata, focal point, and responsive cover and gallery crops. A different composition or aspect ratio may need a new focal point.
- Preview and publish
Preview the portfolio, then publish the replacement when ready. Visitors keep seeing the last published version until you publish again.
Remove from a gallery or delete from ISO100
These actions have different scopes. Choose the smallest action that matches what you want.
- Remove from gallery: removes only that placement. The photo stays in the Photos library and any other galleries.
- Make draft: keeps the upload and gallery placements in Studio but excludes the photo from the next public version.
- Delete photo: removes it from the library, gallery placements, and cover selections. It remains recoverable through Recently deleted for 30 days.
- Check where the photo is used
In Photos, review the gallery names. Also check whether the image is a portfolio cover, gallery header, or portfolio thumbnail.
- Choose Delete photo
Open Edit photo, select Delete photo, and confirm. The photo moves to Recently deleted.
- Publish the removal
Deleting changes the Studio draft. Publish changes to remove the photo from the live portfolio.
- Restore a deleted photo
Open the options menu in Photos and choose Recently deleted. Select Restore within 30 days. The photo returns as Draft; add it back to galleries and cover selections, make it Public when ready, then preview and publish.
Open Studio to make the change.
Still need help? Contact support and tell us what you expected and what happened.